Web2Print Portal for Government Agencies

A web2print solution for governments: print ordering platforms with a flexible shell for partners, products and prices. Printed matter can be sent directly to the contracted printer. Complete with SAP connection and dynamic quotation module.
Prindustry delivers a turnkey platform with all technical implementations.

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Why a Web2Print Portal?

Full automation of ordering processes
Flexibility with changing prices and products
Advanced role and rights management
Never the wrong branding again
Automatic submission of quotations to multiple suppliers
Improved collaboration with all employees and partners

Stand-alone IT platform

Every government agency communicates. Through letters, posters or social media. The production of these usually ends up with printing companies or media agencies through tenders. Nowadays, this also includes an IT solution. A web portal to request quotes, edit files and order products.

With an autonomous IT solution, a government agency always has control over the communication process. Regardless of new tenders, the existing flow remains intact for all orders, templates and integrations. The platform can interface with accounting and expense management systems for a seamless purchase-to-pay flow.

Order process for government employees

In the user-friendly webshop, employees order printed materials in no time. In one digital process, they go through the various steps: from choosing the desired printed matter, such as brochures, flyers or posters, to personalization with our handy editor. Automatically receive quotes from different suppliers for the best price. Place the order, choose the desired supplier and track the status online. Orders go directly into production at the affiliated supplier.
An administrator has control over all settings, assortments or financial arrangements in the management system.

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Web2print order platform Prindustry software (5)

Pillars Web2Print ordering portal...

Efficiency

In the portal you work centrally together on all expressions. The frameworks are fixed, so the output is always in line with the corporate identity. In this way, everyone in the organization works efficiently on consistent communication.

Governance

The platform provides extensive user roles. The main administrator determines who uses which functions. This way you manage budgets, assortments and connections. The whole process is manageable and in control.

Flexibility

The system is there for your organization. The software is flexible and scalable. It connects to existing systems. ERP solutions, printers or financial software, such as AFAS or SAP. This way you integrate it into your ideal workflow.

Testimonial City of Antwerp

”Communication from the City of Antwerp is decentralized. There are 120 city agencies that all communicate with a target group. With a central Brand Portal, we have arranged the procurement of printed matter flexibly per authority. Each authority orders products in its own corporate style. The agencies find it extremely convenient. It saves everyone a lot of time.
Joris HeirbautCity of Antwerp

CASE CITY OF ANTWERP

Modules in the Web2Print Portal...

Webshop

On the front end, the platform is set up as a webshop where employees order printed materials. Including all web2print modules for quotations and invoicing.

Editor

With the editor, employees edit the materials themselves. They place the new content in a pre-made template with fixed brand elements.

Quotes

Multiple print partners can submit a proposal. The automated flow ensures that all partners submit a proposal and are immediately accepted/cancelled.

Procurement

Print orders automatically go into production at an affiliated supplier. An employee instantly sees all options, delivery times and costs in the platform.

Security and privacy

Security is the foundation of the portal. In the platform, you deal with personal data and financial transactions. It offers standard end-to-end encryption, servers within the EU and secure data storage.

It is fully compliant with the laws and regulations of the General Data Protection Regulation (GDPR). The software is also ISO 27001 certified, the global standard for information security.

One web2print platform with all connections

Experience a streamlined workflow with our automated processes. Easily link the portal to your ERP, financial software or expense management system. Our integrated editor offers corporate identity templates for consistent communication. Thanks to the Single Sign On connection, your procurement management runs smoothly: orders are automatically approved, forwarded to suppliers and processed in the financial administration. This saves valuable time and prevents errors.

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