With an autonomous communication portal, a government institution consistently maintains control over the communication process. Completely independent of new (web2print) tenders. The existing workflow for orders, brand templates, user settings and system integrations remain available. You change products, prices or suppliers yourself as needed.
Communication portal for governments
Prindustry's communication portal unites all government communication processes in one SaaS platform. The platform connects software for management, editing, printing and financial administration.SCHEDULE ONLINE DEMO
All-in-one IT solution
The communication portal integrates all communication processes for management, design, printing and administration. You manage, create, publish and order all communications from a central system. This creates a complete ecosystem to make the organization as efficient as possible.
The system is suitable for internal and external use. Internally by marketing staff or location managers and externally by advertising agencies or printers. Each user can be given different roles and rights. This way you determine exactly who has which functionalities at their disposal.
Content with branding
Government employees can search and edit all materials in the communication portal. With flexible design templates, users customize the expressions themselves. Templates are created for each communication expression in which the brand elements are locked. This allows employees to easily modify and reuse communications without losing the visual identity.
Content with data
Direct mailings with various addresses
For direct mailing campaigns, you connect templates to a database so that you can create a PDF with hundreds of different contact details in one go. Think of a printed mailing to residents or business owners. The PDF can go straight to a printer for production.
Linking location data
Another data connection is to link location data to templates. When an employee logs in, name and address data are connected to templates in the editor. This means that the details of each department or location are automatically inserted into the communication items.
IT security and privacy
Security is crucial for a well-functioning online platform. In a communication portal, you are dealing with personal data and financial transactions. With the rise of cyber threats, data breaches and privacy concerns, communication software must increasingly focus on security measures.
This communication portal offers standard end-to-end encryption, servers within the EU and secure data storage. It is fully compliant with the laws and regulations of the General Data Protection Regulation (GDPR). The software is also ISO 27001 certified, the world-wide standard for information security.
Cloud based and scalable
A communication portal for governments is available as SaaS in the cloud. Hosting, maintenance and development are included.
The Software as a Service is flexible and scalable. As a government agency, you can scale up as needed with new modules and systems. A single sign-on from financial software, a webshop for printing, connections to print producers, an inventory or budget module, order administration or ERP software. This way you can integrate it into the ideal workflow.
Modules in the communication portal...
On the front end, the platform is set up as a webshop where employees order printed materials. It includes all web2print modules for quotations and invoicing.
The editor allows employees to edit the communication themselves. They place new content in a predefined template with fixed brand elements.
Printed matter is put into production at a supplier via automated procurement links. An employee immediately sees all options, delivery times and costs.
You can set up a flow for the expense management. A fully automated process for approving, purchasing, verifying and booking invoices.
Testimonial City of Antwerp
”The communication from the City of Antwerp is decentralized. There are 120 city agencies that all communicate with a target group. With a central communication portal, we have arranged the purchasing of printed materials flexibly per authority. Each authority orders products in its own brand identity. The agencies find it extremely convenient. It saves everyone a lot of time.Joris HeirbautCity of Antwerp