Many organizations deal with multiple locations, different versions of marketing materials, and processes that are not well aligned.
With a Brand Portal:
Brand Portal software
For organizations with multiple locations and teams
Manage your entire communication process for print and marketing materials from one Brand Portal.
Central control over brand guidelines, users, budgets and ordering, while teams work independently within predefined frameworks.
When do organizations
choose a Brand Portal?
- Teams always work with approved materials and brand guidelines
- Locations and departments can order independently within predefined rules
- Marketing maintains control without managing every request
- Gain insight into usage, orders and communication processes
- Reduce manual work and minimize errors
What is a Brand Portal?
A Brand Portal enables organizations to manage, personalize and order marketing materials and print products from one central platform.
Teams work independently with approved materials, while marketing maintains control over brand guidelines, user permissions and workflows.
Manage
Manage users and workflows from one central platform, ensuring everyone follows the same process.
→Customize
Teams personalize materials within templates. Fixed brand elements ensure consistent communication.
→Order
Users order print and marketing materials through their own portal, connected to a central workflow.
→What teams can
manage themselves
From design to ordering: streamline every step in one central
Brand Portal. Users log in, customize designs, and place orders
directly — always within predefined templates and permissions.
For example:
Inside the Prindustry Brand Portal
See how teams customize and order marketing materials independently within predefined brand templates and workflows.
Here’s a quick look inside the platform.
Brand Portal features
A Brand Portal supports more than just editing and ordering marketing materials.
It helps organizations manage communication processes from one central platform.
Choose the functionalities that fit your organization.
Budgets
Assign budget limits per user or location.
DAM
Manage files and templates from one central location.
Editor
Customize materials in a brand-compliant editor.
Integrations
Connect with your ERP and business systems.
Orders
Automate print ordering and fulfillment.
Reporting
Gain insight into usage, orders and inventory.
Single Sign-On
One login, direct access to all your systems.
User Roles
Control access and actions per user.
How organizations use a Brand Portal
Organizations across different industries use a Brand Portal to manage communication, print materials, and workflows from one central platform.
Franchise
Manage campaigns, materials, and local marketing across franchise locations.
Franchise example →Government
Centralize communication workflows, approvals, and brand management across departments.
Government case study →Healthcare
Enable distributed teams to manage communication materials within fixed brand guidelines.
Healthcare case sudy →Retail
Manage local campaigns, POS materials, and approval workflows across retail locations.
Retail case study →Brand Portal vs. DAM and Canva
Canva, DAM systems and Brand Portals increasingly offer similar functionalities.
The main difference lies in the role each platform plays within the organization.
Canva
DAM
Brand Portal
★ Our solution
Prindustry
Brand Portal
Focus
Create, publish and order marketing materials
Manage, store and share files centrally
Manage, personalize and distribute brand communications
Manage, personalize and order brand communications from one workflow
Edit templates
Yes
Limited
Yes
Yes
Brand management
Limited
Limited
Yes
Yes
Roles & permissions
Limited
Yes
Yes
Yes
Print & ordering workflows
Limited
No
Limited
Yes
Print production & suppliers
Yes, but supplier choice is limited
No
Limited
Yes
Approvals & workflows
No
Limited
Yes
Yes
Budget management
No
No
Limited
Yes
Reporting & insights
Limited
Limited
Yes
Yes
Media management (DAM)
No
Yes
Yes
Yes, with the
Media Manager
Frequently Asked Questions
How does a Brand Portal save time and reduce costs?
A Brand Portal brings communication materials, users, orders and workflows together in one environment. Employees have direct access to up-to-date materials and can independently edit, order or download them.
This reduces manual requests, approval rounds and administrative work. Communication materials, orders and systems are connected, so information is no longer scattered across emails, network drives and separate applications.
In addition, a Brand Portal helps reduce waste by preventing outdated materials and ensuring that only the materials that are actually needed are produced or ordered.
Which organizations use a Brand Portal?
Brand Portals are used by retailers, franchise organizations, healthcare providers, government agencies, educational institutions and childcare organizations. These are often organizations with multiple locations, teams or users and a large volume of communication materials.
With a Brand Portal, headquarters centrally manages communication materials, brand assets and workflows, while local teams and employees can independently edit, order and communicate within predefined guidelines.
How does a Brand Portal support brand consistency?
With a Brand Portal, teams always work with up-to-date templates, communication materials, and files managed centrally by headquarters.
This supports brand consistency across locations, distributed teams, and local marketing activities while maintaining control over templates, permissions, and approval workflows.
Which communication assets can you manage in a Brand Portal?
A Brand Portal can be used to manage flyers, brochures, posters, POS materials, business cards, social media visuals, presentations, and other communication materials. Both print and digital assets can be managed centrally within one platform.
The platform supports centralized brand management for both print and digital communication materials.
Can user permissions and workflows be configured per user or location?
Yes. User permissions, approval workflows, budgets, and available materials can be configured per location, department, or user.
This allows organizations to maintain centralized control while enabling local marketing teams to work independently within predefined brand guidelines.
Which systems can be integrated with the Brand Portal?
The Brand Portal can be integrated with existing systems such as ERP software, accounting software, Single Sign-On (SSO), supplier platforms, and other business systems. This allows the platform to fit seamlessly into existing workflows and processes.
What is the difference between a Brand Portal and a DAM system?
A DAM system helps organizations centrally manage, store, and share files. A Brand Portal adds brand management and fixed templates to this process. The Prindustry Brand Portal combines file management, brand management, and print ordering workflows within one platform.
How does the implementation of a Brand Portal work?
A Brand Portal can often be implemented within a few weeks, depending on the required modules and configuration. The platform is tailored to the organization, workflows, and communication materials, allowing teams to work independently within predefined processes and brand guidelines.
Templates, user permissions, ordering workflows, and system integrations are configured centrally. Throughout the implementation process, organizations are guided step by step — from setup and training to launch and ongoing support.
Insights and practical examples
Learn more about brand management, communication workflows, and real-world examples.
4 tips for smarter brand communication
Folders, posters, banners, business cards... The stream of brand assets is endless. Especially when you're working with multiple teams, brands or locations. So how do…
Discover how the Brand Portal works for your organization
Book a demo and discover how your organization can manage communication materials, templates, and ordering workflows from one centralized platform.
