The platform puts you in full control of your communication processes. Set user roles and permissions, manage budgets, and connect with your ERP or financial system. Everything runs through one central system – providing oversight while everyone works within the same structure.
Web2Print Brand Portal for Public Organisations
Efficiently manage, edit and order all print and communication.
With an ISO 27001-certified Brand Portal, teams can organise print orders, personalise materials or request quotes.
Always on brand, with smart control over user roles and permissions.
What the Brand Portal
helps you achieve:
- Always on-brand communication across teams
- Fully automated ordering workflows
- Smart user, role and permission management
- Flexible control over products, pricing and suppliers
- Get instant quotes from multiple print partners
- Full cost overview and budget control
- Secure and compliant with privacy and IT standards
- Less pressure on your communication team, more efficient collaboration
All-in-one platform
Manage
Customize
Users edit communication materials themselves – always within brand guidelines. Smart templates ensure consistent use of colours, logos and fonts across all materials. Only specific elements – like a name on a business card or an image on a poster – can be modified.
Order
Users place print and communication orders through their own user-friendly portal. Orders are automatically forwarded to connected print partners. The entire order process can be fully automated, with additional modules available for quote management or file checks.
Testimonial – Municipality of The Hague
CASE: THE HAGUE“The Brand Portal meets all our strict security standards, while still being user-friendly. Employees independently edit print materials with fixed brand templates and place orders directly with the internal print service. Thanks to print-on-demand, nothing is printed until there’s an actual need. The portal can also be connected to various suppliers and other software systems.”
Peter SmitMunicipality of The Hague
Testimonial – City of Antwerp
CASE: ANTWERP“Communication within the City of Antwerp is decentralised. There are 120 municipal entities, each communicating with its own target audience. With the central Brand Portal, we’ve set up a flexible print ordering process for each entity. Every team orders products in its own brand style. They find it incredibly easy to use — and it saves everyone a lot of time.”
Joris HeirbautCity of Antwerp
Your Brand Portal. Your Choice.
Combine the features you need, such as:
Budget management
Set individual spending limits for each user.
Roles and permissions
Define user access and approval flows.
Media Manager
Manage all your content in one place: images, videos, templates.
Editor
Customize materials with smart brand templates.
Accounting
Automatically export invoices to your financial system.
Inventory management
Get real-time insights into product stock levels.
Single Sign-On
Access all systems with just one login.
Storefronts
Connect multiple URLs to one central management system.
Featured modules
Quotation module
Dynamic quoting is a custom option within the platform. Users easily request quotes from multiple print partners through the portal. Suppliers can respond, propose alternatives, or accept the request. Once a quote is selected, the other suppliers are automatically notified. The order confirmation is then sent to both the user and the selected supplier.
User management
The platform features advanced role and permission management. Administrators can flexibly configure the system per location, team or individual user. You define what each user can see and which actions they are allowed to take — such as placing orders without approval or viewing specific products. Each user receives an account with personal login credentials, linked to the permissions assigned to them.
Information security
Security is the foundation of the platform. The software includes end-to-end encryption, secure data storage on EU-based servers, and full GDPR compliance. Prindustry also performs regular data audits in line with ISO 27001 — the international standard for information security.
Benefits in practice:
- No more hassle with scattered tools
Everything you need for communication management in one central platform. - Everyone works within the same framework
From brand guidelines to budgets — all clearly defined and consistent. - Work independently
No need for a designer or communication specialist to get started. - Always up-to-date prices and products
Changes from print partners are applied automatically in the system. - Faster supplier interaction
Request, compare and select quotes — all in a single streamlined flow. - Peace of mind across your organisation
Less coordination, fewer errors, more clarity.
Brand Portal Case Studies
Discover what our partners and clients have to say.
Want to learn more about the Brand Portal?
Our software experts are happy to show you how the platform works for your organisation.
Easily schedule a free (online) demo or get in touch with us directly.
