How print management strengthens your value proposition as a facility services provider
As a facility services provider, you are the central link in your clients’ organizations. You manage cleaning, security, catering, and more. Large companies often outsource these services through tenders — and the winning provider is the one that offers the most complete package.
Yet one area is often overlooked: the management of print and promotional materials. This is where you can truly differentiate yourself in tenders and contract renewals — by adding print management to your facility services.
The challenges of print management in large organizations
In many organizations, print management in practice is fragmented and inefficient:
- Employees order print with incorrect specifications.
- There is no central overview of budgets and invoices.
- Brand consistency is lost because everyone uses their own files.
- Suppliers work in silos, leading to delays and errors.
For organizations that are large or operate across multiple sites, these problems only grow bigger. For facility service providers, this represents a missed opportunity to deliver added value and to stand out with an integrated print management solution — especially in tenders and contract renewals.
Why print management matters in tenders
In a tender, the decision is not based on price alone. Convenience, efficiency, and digitalization play an increasingly important role. Large organizations want a single point of contact to streamline all facility processes.
With a print management platform, you can clearly demonstrate that you:
- Deliver added value on top of standard facility services
- Centralize and simplify processes for the client
- Increase cost transparency with centralized budget management
- Safeguard brand consistency by using brand identity templates
How a print management platform works in practice
The online platform allows employees to order print and promotional materials themselves — within set brand guidelines and with one clear overview of all orders.
The process is simple:
- Employees log in through a user-friendly interface
- They select the desired product and enter variable data
- Brand templates ensure logos, colors, and fonts are always correct
- Orders are automatically routed to preferred suppliers
- You maintain full oversight of invoices, budgets, and contracts
Practical examples of print management
More and more organizations are discovering the value of print management through a digital ordering portal. Here are a few examples:
GGZ Friesland
Over 160 employees from 11 GGZ brands order their print materials directly through a web portal. Templates ensure that brand consistency is maintained at all times. The IT partner supplies the software, while the facility management partner remains the single point of contact.
Alcon
The international producer of contact lenses and eye drops provides all their opticians in the Benelux with access to marketing materials through an ordering portal. Inventory management and ease of use were central, strengthening the relationship with their partners.
These examples demonstrate the value of a print management platform for multi-site, multi-brand, or partner-driven organizations — the very domain of facility service providers.
The future of facility management:
self-service and integration
The facility services sector is rapidly digitalizing. Think of self-service portals for catering, apps for meeting rooms, or dashboards for building management. Clients increasingly expect to manage processes independently, 24/7, and without errors. A web portal for print management fits perfectly into this trend. It integrates seamlessly into the FM service package and ensures that communication processes also run efficiently.
In addition, it contributes to broader themes that are increasingly important in tenders:
- Sustainability – less waste through central control and standardization
- Efficiency – shorter lead times and fewer errors
- Transparency – clear insight into costs and usage
This way, you demonstrate as a facility services provider that you don’t just deliver the basics — you also anticipate the future.
What this delivers for the end client
Adding print management to your facility services is not just about efficiency for you as a provider — it’s about the impact on your end client. They immediately experience benefits that go beyond the ordering process alone:
- Professional appearance: all materials are always in the correct brand style
- Time savings: employees place their own orders 24/7, without separate suppliers or quotes
- Fewer errors: standardized templates and automated flows reduce corrections and waste
- Insight and control: a central overview of orders, budgets, and usage — with the added benefit of being able to steer more effectively towards sustainability
Benefits for FM in tenders and contract renewals
- More complete service package – add print management and position yourself as a total solution provider
- Stronger tender offering – stand out with an end-to-end solution that goes beyond the basics
- Efficiency and control – you remain the central point of contact for all facility processes, including communication
- Longer client relationships – by delivering more value, you can extend contracts more easily
- Future-proof – anticipate key trends such as digitalization, self-service, and sustainability
Ready for your next tender?
In tenders, every detail counts. With print management through Prindustry’s web portal, you can effortlessly add an extra advantage to your bid. You remain the trusted point of contact, while Prindustry provides the technology.
Discover in just 30 minutes how print management strengthens your tender proposition — schedule a call with our experts today!
