Brand Portal Software for
Print Professionals

Become a strategic partner for your customers

Help customers manage their communication process -
from brand management to ordering.
Your customer gets a branded portal. You stay in control.

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Become a strategic partner

Today’s organizations need more than a print supplier. They need a partner who helps them organize communication processes, maintain brand consistency and simplify ordering across teams, locations and departments.

For print professionals, this creates an opportunity to move beyond print production and become a strategic partner. With a Brand Portal, you guide and manage the entire communication process from one central platform. You set up workflows, safeguard brand consistency and ensure that users, communication materials and suppliers work together efficiently.

Your customers get a branded self-service portal.
You stay in control of every step of the communication process.

You manage the process.
We provide the software.

With the Prindustry Brand Portal, you give customers one central platform for communication management, ordering and collaboration. Users work independently within predefined guidelines, while you manage the platform and drive quality, efficiency and brand consistency.

You help customers with:

Brand management
Communication assets
Budget management
User roles and permissions
Ordering processes
Supplier management
Workflow optimization

More value for your customers. More control for you.

What does this mean for your customers?

Self-service within predefined guidelines
Always work with approved brand templates
Real-time insight into orders, usage and budgets
Automated ordering and approval workflows
A branded portal tailored to the organization

What does this mean for you?

Long-term customer relationships
Fewer emails, revisions and manual tasks
More recurring revenue
More efficient order and process management
A scalable business model

When is a Brand Portal the right solution for your customer?

If your customer faces one or more of the challenges below, a Brand Portal can help centralize communication, streamline workflows and maintain brand consistency.

Many materials

Communication materials are spread across different locations, quickly become outdated and are difficult to manage.

Multiple locations

Managing communication across multiple locations requires central control while allowing local flexibility.

Inconsistent branding

Local adaptations can lead to inconsistent branding and deviations from approved brand guidelines.

Recurring campaigns

Updating the same materials repeatedly takes time and creates unnecessary repetitive work.

Disconnected systems

Users, suppliers and workflows are spread across multiple systems, reducing visibility and control.

Gebruikers bewerken templates en bestellen drukwerk via de Prindustry Brandportal

Self-service for customers

With a Brand Portal, you give customers a self-service environment where they can manage, personalize and order communication materials within predefined brand guidelines.

Whether they need to create flyers for local promotions, update posters with new dates, personalize social media visuals, edit business cards and brochures, or order print through predefined workflows, everything is managed from one central platform.

Customers work faster and more independently, while you stay in control of brand consistency, processes and fulfillment.

The building blocks of your Brand Portal

Build a Brand Portal tailored to your customer’s communication processes.

Budgets

Assign spending limits by customer or location.

DAM

Manage files, assets and templates in a central library.

Editor

A design editor with brand-approved templates.

Integrations

Connect ERP, MIS, CRM and business systems.

Orders

Automate ordering processes and approval workflows.

Reporting

Gain insight into orders, budgets and platform usage.

Single Sign-On

One login for secure access to all systems and portals.

User roles

Control which materials are available to each user.

How print professionals use Brand Portals

Discover how print managers and print service providers use Brand Portals to support multi-location organizations, automate ordering and provide controlled self-service.

Telecom provider

For a leading telecom provider, Arvato supports hundreds of retail locations with communication and marketing materials. Store employees order independently within predefined guidelines, while the print professional manages workflows, suppliers and fulfillment.

TELECOM CASE

Alcon Eye Care

For opticians and pharmacies, Drukkerij Altorffer provides communication materials through a Brand Portal. Users personalize and order materials themselves, while the print manager oversees platform management, support, inventory and production.

ALCON CASE

Dutch Government

Bestelportaal Overheid Nederland Xerox Prindustry

For more than 110 government organizations, Xerox supports graphic communication services through one central portal. Xerox manages requests, orders and communication processes within a standardized environment, while Prindustry provides the software.

GOVERNMENT CASE

Header Klantportaal Brandportal Web2Print Software (1)

Frequently asked questions

Why use a Brand Portal?

A Brand Portal helps organizations maintain brand consistency while making communication materials easily accessible. Employees, dealers, franchisees and partners can order, personalize and download approved materials from one central platform. This reduces manual work, prevents outdated content from being used and ensures that every location communicates according to brand guidelines. Print professionals use a Brand Portal to automate workflows, manage templates and streamline ordering processes.

Why do print managers offer a Brand Portal?

Print managers use a Brand Portal to organize and automate communication workflows. Instead of working with separate emails, files and orders, users work from one central platform.

Communication materials are always available, users can make approved changes within brand guidelines, and orders follow predefined workflows. Budgets, inventory, user permissions and suppliers can all be managed within the same environment.

How do print professionals generate revenue with a Brand Portal?

A Brand Portal can be offered as part of a print professional’s service portfolio. In addition to producing communication materials, the platform creates recurring revenue through software subscriptions, portal management, brand templates, workflow automation and ordering processes.

This enables print professionals to move beyond print production and become long-term strategic partners for their customers.

What is the difference between a Brand Portal and a webshop?

A webshop is designed to sell and order products online. In the print industry, this typically refers to a web-to-print solution or online print shop.

A Brand Portal is designed for a specific organization and contains that organization’s own communication materials, brand assets and templates. Access is restricted through user logins and the platform supports additional processes such as brand management, user permissions, budgets, approvals and workflow management.

Can I offer the Brand Portal under my own brand?

Yes. Prindustry’s Brand Portal software can be fully branded and offered under your own company name.

Print professionals and print managers use the platform as part of their own services, providing customers with a branded self-service portal for communication management, ordering and collaboration.

Does the Brand Portal support brand management?

Yes. Brand templates are managed centrally within the Brand Portal. Employees, teams, locations and franchisees can personalize communication materials while staying within predefined brand guidelines.

Fixed brand elements such as logos, colors, typography and layouts remain protected, while local users can update content such as contact details, images and promotions. This allows teams to work independently without compromising brand consistency.

Can I manage budgets and approval workflows?

Yes. The Brand Portal allows you to configure budgets, user roles, permissions and approval workflows for individual users, departments or locations.

Employees and local managers can work independently, while the organization maintains control over spending, approvals and communication processes. This helps accelerate ordering, improve governance and prevent unauthorized purchases or off-brand communication.

Grow beyond print

Help organizations manage communication, brand assets, ordering and workflows from one central Brand Portal.

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Brand Portal Software for Print Professionals