Manage processes and users

Central user management

Manage users, permissions and processes from one central platform. Define which products are visible per user and set up order and approval workflows that fit your organization.

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User management Rollen orderbeheer admin Prindustry Platform

What is user management?

The Prindustry Platform offers advanced user management.

For webshops, you manage customers and customer groups – from discounts and shipping addresses to complete storefronts.
For brand portals, manage internal processes such as employee roles and permissions, budgets, and access to files.

Each portal has a central management system where administrators configure the platform and manage structure, permissions and workflows.

Every user has their own account with tailored permissions and access to relevant content, features and workflows.

What you achieve with user management

With user management in your web portal, you:

structure your processes in a logical and scalable way
control what each user can see and do
automate ordering and approval workflows
stay in control of costs, content and workflows
manage users and storefronts centrally from one system

The power lies in the balance: autonomy for users, control for the organization.

Gebruikersbeheer-in-het-Prindustry-Platform

In het gebruikersbeheer structureer je rollen en rechten van klanten

Roles and permissions that shape your process

With roles and permissions, you define the structure of your platform. You don’t just control what users see, but also how processes run.

For each user, you decide:

which products they can see
how ordering and approval workflows work
which actions and features they can use

The main administrator manages the entire environment and stays in control, while users work independently within their own environment.

Control over budgets, access and inventory

User management is not just about access – it’s about control over costs, security and availability.

You can easily connect:

budgets per user: set limits and allow users to order independently within their budget
Single Sign-On (SSO) access: enable secure and easy login with existing accounts
inventory management for centrally managed products: show real-time availability and prevent stockouts or duplicate orders

With user management, you can control budgets, access and inventory

A Web2print software order process interface showing the ordering of brochures

Ordering through the webshop interface

The ordering process is designed with one goal: to make ordering simple and error-free for users.

Through each user’s personal ordering portal, they can:

select products with predefined options
instantly see prices and delivery times
easily place repeat orders

The interface is intuitive and logically structured. In the background, the platform ensures a streamlined process from order to delivery.

Design within guidelines

Users can edit communication materials independently – within clearly defined boundaries. A central administrator sets up templates for each communication asset. Users only adjust variable elements such as names, text or images, while fixed elements like logos, colors and typography remain locked. This ensures every output stays consistent with the brand.

The integrated Media Manager keeps all files in one central location. Folders, tags, and filters help users quickly find what they need.

How this fits into the Prindustry Platform

The Prindustry Platform is one SaaS management platform for print management.
It connects every step in your process, from assortment and calculation to orders and invoicing.

Laptop with the Prindustry Platform marketplace open

Feature	What can you do with it?
API	Your own API for orders: share your assortment with external shops and apps.
Assortment Management	Build your product catalog and manage your products, options, and prices.
Budget Management	Give users their own budget and stay in control of spending.
Calculation	Calculate cost and sales prices based on your own machines and materials.
Editor	Let users personalize materials within fixed guidelines.
File Management	Keep all your files in one place. Use them directly in templates, quotes, orders.
Inventory Management	Keep your inventory up to date and show which products are in stock.
Invoicing	From order to invoice, with a link to your accounting software.
Marketplace	Buy and sell on the independent platform for print buyers and producers.
Order Management	Automate your order processing from purchase to production.
Preflight	Automatically check print files for technical errors.
Project Management	Bring every part of a project together: pricing, communication, orders.
Quote Management	Create quotes fast with up-to-date pricing and convert them into an order.
Storefronts	Set up multiple ordering environments and manage them from one system.
User Management	Set access, roles, and permissions for every user in your order environment.

Prindustry-Platform-Beheersysteem-Inlog-ERP-Printmanagement

What our customers say

Philippe Moons from Alcon for Prindustry

Testimonial Alcon

Digital Marketing Manager Philippe Moons:

“The Prindustry Platform is an excellent user platform for our end customers to order marketing materials. Users can also view product stock and place orders immediately. We can track everything. It works efficiently and quickly, without barriers for users. The platform is easy to customize and provides strong analytics capabilities. The flexibility of the portal is outstanding.”

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Testimonial GGZ Friesland

Communications specialists Inge Postma and Marco Kuipers:

“The Prindustry Brandportal is a user-friendly ordering platform for all our print materials across different teams and brands. Users can easily order through predefined templates, which speeds up the process and ensures consistency. Choices such as format and paper type are preconfigured, reducing errors for users. The flexibility makes the portal an efficient solution for our organization.”

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Get started with user management

Our software experts are happy to show you how the platform works for your organization.

Request a demo and discover how to create quotes faster and sell smarter.

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